Position: Executive Assistant

Position Code: HQ-33-EA-C

No. of Positions: 1

Category: Corporate Management

V-PMC Consultant Type: Consultant

Work Location: US-MD-Hagerstown (LOCAL CANDIDATES ONLY)

Work Location Type: In Corporate Office

Remote Work: Yes (1 Day per Week)

Travel: Yes up to 25%

Schedule: Full-time

Shift: Day Job

U.S. Status: U.S. Citizen or Permanent Resident

Minimum Required Clearance: None

Clearance Level Obtainable: DoD Secret Clearance 

Compensation: W2 but Depends On Experience

Job Requirement:

V-Project Management Consulting LLC is seeking an Executive Assistant to support the Corporate Headquarters in Hagerstown, MD.  The scope of this requirement is to provide the Corporate Office with Administrative C-Suite Operations, Portfolio Management, Procurement Management, and Event Management Support.  

Required Degree:

• Associate's Degree or Bachelor’s Degree from an accredited college or university in business, IT, science, management or related field.

Required Relevant Years of Experience:

• At least five (5) years of experience in providing administrative assistance, project coordination, and event coordination support.

• At least one (1) year of experience providing support to C-Suite Executives.

Required Years of Experience:

• At least two (2) years of experience in developing documents such as meeting agendas, meeting minutes, schedules, plans, reports, briefings, processes, procedures, marketing materials, and checklists.

• At least two (2) years of experience scheduling meetings, events, training, appointments or any other bookings.

• At least one (1) year of experience providing customer service to clients, customers, vendors or staff.

• At least one (1) year of experience using G-Suite: Gmail, G-Chat, G-Calendar, Google Drive, Docs, Sheets, Slides, & Forms. 

• At least one (1) year of experience using MS Office, Adobe, Zoom, MS Teams, 

• At least one (1) year of experience using Calendly or similar Event Scheduling tool.

• At least one (1) year of experience using Constant Contact or similar email Marketing tool.

• Demonstrated written and verbal communication skills.

Preferred Qualifications:

• Experience working with a Government Contractor.

• Experience using Monday.com.

Responsibilities:

• The candidate will provide Administrative support to C-Suite Executives.

• Manage the Calendars.

• Schedule Events & Meetings.

• Book Speaking Gigs, Reservations, Training Sessions, and Appointments for Executives.

• Book Networking Events for the Executives: Dinners, Galas, Socials, etc.

• Ensure Executives attend Appointments, reviews Documents, prepares for Meetings, Webinars, Speeches, etc.

• Develop Presentations, Speeches, Reports, Analyses, and any other documents for the Executives.

• Travel with Executives, when required.

• Create a Checklist of Items Needed for Events.

• Ensure all Items have been Created/Ordered/Packed/Delivered for Events.

• Update Checklist before/after Events.

• Setup/Cleanup at Events.

• Develop Company documents such as marketing materials, plans, templates, processes, procedures, and any other Corporate documents.

• Assist with Procurement Opportunities.

• Contact/Assist/Follow-up with clients, customers, vendors or staff, when needed.

• Onboard/Offboard employees and consultants, when needed.

• Complete any other duties assigned by Executives or Managers.